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Essay / Project Scope Essay - 1729
Kerzner (2009) tells us that “project scope defines the work that must be accomplished to produce a deliverable with specified features or functions.” The scope should be a clear, agreed-upon statement of what the client wants to deliver so that they can consider the project a success. It is important that the project team and the client clearly and unambiguously understand what is expected of both parties. If there are open questions, then it is possible that hypotheses could be formulated. This may not be a problem, but all assumptions should be documented and agreed upon throughout the project. The project team worked to avoid the possibility of scope creep by having a well-defined and agreed-upon set of deliverables. BECA and AAL produced a report on the project delivery methodology which highlighted six other key objectives; these objectives formed the basis of the project charter for the team, which included members from BECA, Fulton Hogan and Adelaide Airport Limited. To reduce the possibility of scope creep, a project management must implement a rigorous change management process once the scope has been agreed upon by all parties. Any change in scope should be studied to determine its potential impact – negative or positive – on overall cost, quality or schedule. Any change to one of these elements, traditionally called the iron triangle or triple constraint of project management, will impact the other areas. A work breakdown structure can be used to define project deliverables. This divides the overall project into smaller work packages, for which it may be easier to split costs and estimated delivery times. A thorough work breakdown structure can be used to guide the middle of the paper..... . the risk matrix. Using a stakeholder communications plan is essential to managing good communication. This depends on the soft and hard skills of the project team, its ability to build strong relationships and bonds of trust with stakeholders, but it also relies on good planning. The level of detail and frequency of data is different for each group and must be tailored to match the size and complexity of the project and the interests of the audience. A small project with data-rich formal communications or a large, complex formal project with ad hoc informal communications will be poorly received by stakeholders - the appropriate communications strategy should be chosen based on the size and complexity of the project. The communication plan must identify each of the stakeholders and cover the different aspects of the interaction